Executive Assistant (m/f/d)
- Lapp Italia S.R.L.
- Desio
- Work experience
- Office, administration, processing
Are you up for a change?
Your Tasks
- Manage the General Manager’s calendar, ensuring effective prioritization of commitments and time optimization.
- Organize and coordinate internal and external meetings, executive committees, and dedicated leadership sessions.
- Prepare meeting materials, presentations, and executive briefings, and draft minutes with high accuracy.
- Monitor follow up actions agreed with functional leaders and ensure timely progress on key deadlines.
- Coordinate corporate events and executive level initiatives, ensuring alignment with organizational priorities.
- Plan and manage national and international business travel, including flights, accommodation, transfers, and travel documentation.
- Oversee expense reports and ensure compliance with internal policies for executive travel and reimbursements.
- Draft, review, and manage confidential correspondence, formal communications, and executive documents.
- Maintain secure digital and physical filing systems and ensure proper management of sensitive documentation.
- Provide operational support to cross functional strategic projects through data collection, reporting, and preliminary analysis.
Your Profile
- Excellent command of the Italian language, both written and spoken, for managing relationships with local stakeholders
- Fluent written and spoken English, suitable for managing international communication and documentation.
- Proven experience of at least 3 years in Executive Assistant or Executive Secretary roles supporting senior leadership.
- Strong proficiency in Microsoft Office tools, including Outlook, Teams, Excel, and PowerPoint.
- Ability to manage sensitive information with a high level of discretion, integrity, and confidentiality.
- Excellent organizational skills, with strong attention to detail and the ability to prioritize effectively.
- Strong interpersonal and communication skills, enabling effective interaction with internal and external stakeholders.
- Proactive problem‑solving attitude and the ability to work independently under time pressure.
- Solid experience drafting executive‑level documents, reports, and formal communications.
- Familiarity with digital and physical document management systems, including confidential archiving.
Good reasons for LAPP
- Variety of tasks and responsibilities & plenty of scope for ideas
- Value-based family business
- Global player with flat hierarchies
- Work life balance
- Personnel development, onboarding & individual support
- Annual international soccer- & volleyball tournament
Contact
Name: Marcello Mozzato
Position: HR Business Partner
E-mail address: marcello.mozzato@lapp.com
We are happy to answer any questions you may have in advance!
